Privacy Policy

Last updated: 27 October 2026

1. Introduction

Partnered HR is committed to protecting your personal information and respecting your privacy.

This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact us or enquire about our HR consultancy services.

Data Controller: Samantha Hobley, trading as Partnered HR

Legal Status: Sole Trader

Contact Email: hello@partneredhr.co.uk

Website: partneredhr.co.uk

2. Information We Collect

We may collect the following information when you contact us or use our website:

Your name

Business or organisation name

Email address

Telephone number, if provided

Information included in your enquiry

Relevant business contact information

Technical information collected through our website, where applicable

Please avoid submitting sensitive employee information, medical details or other confidential personal data through our general website enquiry form.

3. How We Use Your Information

We use personal information to:

Respond to enquiries and consultation requests

Provide information about our HR services

Prepare quotations and service proposals

Communicate with prospective and existing clients

Manage business relationships

Comply with applicable legal and regulatory obligations

Maintain the security and operation of our website

We do not sell personal information to third parties.

4. Our Lawful Basis for Processing

Under UK data protection law, we must have a valid lawful basis for processing personal information.

Depending on the circumstances, we may rely on:

Contract or pre-contractual steps: Where processing is necessary to provide services or respond to a request for a quotation or consultation before entering into a contract.

Legitimate interests: Where necessary to respond to business enquiries, maintain appropriate business relationships and operate our consultancy, provided those interests are not overridden by individuals' rights.

Legal obligation: Where processing is necessary to comply with applicable legal requirements.

Where consent is required, we will request it separately and explain how it can be withdrawn.

5. Sharing Your Information

We may share limited personal information with trusted service providers where necessary to operate our business.

These may include website hosting providers, business email providers and IT service providers.

We may also disclose information where required by law.

We take appropriate steps to ensure personal information is handled securely.

6. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including applicable legal, accounting and regulatory requirements.

Retention periods depend on the nature of the information and our relationship with the individual or business.

Information that is no longer required will be securely deleted or anonymised.

7. Data Security

We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse or disclosure.

However, no method of transmitting information over the internet can be guaranteed to be completely secure.

8. Cookies and Website Technology

Our website may use cookies and similar technologies to support essential website functions and, where enabled, understand website usage.

Where legally required, we will request consent before placing non-essential cookies or using relevant tracking technologies.

Further details about cookies and available choices will be provided through the website's cookie information or consent controls.

9. International Data Transfers

Some of our technology providers may process personal information outside the United Kingdom.

Where international transfers occur, we will ensure appropriate safeguards are in place as required by applicable data protection law.

10. Your Data Protection Rights

Depending on the circumstances, you may have the right to:

Request access to your personal information

Request correction of inaccurate information

Request deletion of your information

Request restriction of processing

Object to certain uses of your information

Request transfer of your information

Withdraw consent where processing relies on consent

To exercise your rights, please contact hello@partneredhr.co.uk.

You also have the right to raise a complaint with the Information Commissioner's Office (ICO).

Website: www.ico.org.uk

11. Third-Party Websites

Our website may contain links to external websites.

Partnered HR is not responsible for the privacy practices of third-party websites. We encourage visitors to review their respective privacy policies.

12. Changes to This Policy

We may update this Privacy Policy to reflect changes in our business operations, website functionality or legal requirements.

The latest version will be published on this website.

13. Contact Us

If you have any questions about this Privacy Policy or how your personal information is handled, please contact:

Partnered HR

Email: hello@partneredhr.co.uk